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About UPA: Structure

Board Meeting Minutes 2004

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UPA 2004 Annual Report (published June 2004)

December 2004

Conference Call - December 3, 2004; 10:00 a.m. CST

  • The results of the Board of Directors elections are: Thyra Rauch won the Treasurer/Conference Liaison seat and b. Nigel Bevan won an at-large seat
  • Nigel Bevan is changing Board positions from Co-Director of Outreach to Director of Professional Development. Richard Bellaver is changing Board positions from Director of Professional Development to Co-Director of Outreach.
  • In light of the increased consumption of SFA resources under the management contract, a motion was made by Elizabeth and seconded by Dave to approve an increase in SFA’s contractual fee by $1,062.50 per month. The motion approved unanimously.
  • A motion was made by Richard and seconded by Dave to approve the Scottish Chapter of UPA as the 25th chapter. The motion approved unanimously.
  • Membership is currently up from last year and the membership retention rate is up to approximately 50%. UPA’s international membership the largest single category of increase.
  • Board approved Aaron Marcus is the new Editor-In-Chief for User Experience Magazine. The board also thanked Charlie Kreitzberg for his long service in launching the magazine.
  • A motion was made by Paul and seconded by Gary to approve Fares Chmait as the Keynote Speaker and Aaron Marcus as Closing Speaker for the 2005 UPA Annual Conference
  • The UPA first renewal notice will begin going out via email in January 2005.

November 2004

Conference Call - November 5, 2004; 10:00 a.m. CST

  • The Conference Committee reports a larger number of submissions than last year, and will be assigning reviewers this week. Registration fees and deadlines are under development. Final contract arrangements with the venue are being made - it appears that there will be some additional charges for exhibition and commons space in exchange for a reduction in the room block committment
  • Elections: UPA has received more election ballots this year than last. An e-blast was sent out reminding UPA members to vote.
  • A motion was made by Paul and seconded by Dave to approve the Central New Jersey Chapter. The motion was approved unanimously. This is UPA's 24th chapter
  • The contract with LinkedIn has been signed. The next step is a series of e-blasts announcing the new benefit.
  • Issue 8 of the UX magazine is scheduled to go out in December

October 2004

Conference Call - October 1, 2004; 10:00 a.m. CST

  • The Conference Committee is working on a plan to offer a French Track at the 2005 Conference. Full plans will be discussed at the next meeting
  • The slate of candidates for two board positions was announced:
    • Treasurer/Conference Liaison: Scott Butler, Thyra Rauch, Daniel Szuc
    • Member at Large: Nigel Bevan, Alex Janavaris, Alain Robillard-Bastien
  • A motion was made by Paul and seconded by Dave to approve the Hong Kong Chapter of UPA.
  • There are now 23 chapters. The UsabilityNJ (central New Jersey) group is preparing their charter and application
  • Richard is assembling the Ethics Advisory Committee
  • A motion was made by Richard and seconded by Gary to accept an invitation from IEEE Standards Coordinating Committee to have Whitney join SCC38 (Voting Systems Standards) as a representative of UPA.
  • The board (via e-poll)approved the contract with LinkedIn.

September 2004

Conference Call - September 3, 2004, 10:00 a.m. CST

  • The Call for Participation will go up on September 3 and the submission software will go live the week of September 6.
  • The September issue of the Voice is online.
  • A downloadable version of the UPA Membership Directory is available online.
  • UPA members in Finland are interested in starting a chapter.
  • The DelValley chapter has been reactivated.

Resolution on the Code of Conduct

Introduced by Vice President and Director of Professional Development, Richard Bellaver:

I recommend that the attached Code of Conduct be accepted by a majority of the Board of Directors for a one year trial beginning September 15, 2004. An Ethics Advisory Committee of five people, consisting of four non-board members and an outside academic, will be established to make any reviews that are requested. I will make a recommendation on members of the committee by the October 2004 Board meeting.

The Code would continue to be present on our web site (with appropriate implementation wording) for member review with comments directed to the Vice President. If any member believes that a violation has occurred during the trial period, he or she will report the violation to the Vice President who will call a meeting of the Ethics Advisory Committee. The Advisory Committee will evaluate the evidence and determine if the Code has been violated. The findings will be reported to the UPA Board of Directors. The only penalty which can be administered by the Board of Directors is expulsion from the Usability Professionals' Association.

The Vice President will give a status report on Code activities at the January Board meeting. The Code can be discussed again at the Annual Conference. At the September 2005 meeting the Board will either accept or reject the Code of Conduct as a condition of UPA membership.

August 2004

Conference Call - August 6, 2004, 10:00 a.m. CST

  • Susan Fowler has been apppinted as the new Managing Editor of the User Experience.
  • The next issue of the User Experience is scheduled to go out in September/October.

July 2004

Conference Call - July 16, 2004, 10:00 a.m. CST

  • The Call for Participation for the 2005 UPA Annual Conference will be posted on the UPA website soon.
  • UPA’s Annual Report will be posted on the UPA website.
  • UPA chartered the New Zealand Chapter.

June 2004

Summer Board Meeting - June 5-6, 2004, Minneapolis MN

  • UPA’s membership is increasing and member retention is up.
  • An automated response has been implemented that is sent via email confirming that UPA received either new membership applications or their membership renewals.
  • A draft of the Code of Conduct is on the UPA website.
  • UPA currently has 22 chartered chapters and 15 in formation.
  • UPA has been asked by the EAC to create and manage a list of professionals that local governments can use to help with balloting. UPA has accepted this request and will send an e-blast to members asking if they would like to be included on this list.
  • The theme for the 2005 conference to be held in Montreal from June 26 - July 1, 2005 is Bridging Cultures.
  • Members will receive a request from UPA with their 2005 election ballots to move the UPA’s state of incorporation from Texas to Illinois for the primary purpose of allowing electronic balloting in the future.
  • A copy of the Annual Report was included in every conference attendee package

May 2004

Conference Call - May 7, 2004, 10:00 a.m. CST

  • The 2005 UPA Annual Conference theme is “Bridging Cultures”.
  • UPA currently has 22 active chapters and 15 in formation.

April 2004

Conference Call - April 2, 2004, 10:00 a.m. CST

  • The board approved the chartering of the China chapter

March 2004

Conference Call - March 5, 2004, 10:00 a.m. CST

  • The advanced program for the 2004 Annual Conference is now online and registration opened on March 3
  • Scott has created a packet of information asking members to encourage their companies (or any other companies they know) to become a sponsor of UPA.
  • An email address, chapters@upassoc.org, has been created to help chapters know who to go to about their chapter issues.
  • The Board set the dates for the 2006 Conference for June 12-16, 2006 in Boulder, Colorado.
  • UPA will hold a strategic planning session on the Sunday before the conference in Minneapolis and will invite all association leaders to participate.

February 2004

Winter Board Meeting - February 1-2, Minneapolis


January 2004

Conference Call - January 9, 2004, 10:00 a.m. CST

The Board approved the following slate of officers that was proposed by the Election Committee

  • President- Whitney Quesenbery
  • Vice-President- Richard Bellaver
  • Treasurer- Thyra Rauch

The Board approved an event sponsorship with the International Federation for Information Processing (IFIP).

A 2006 Conference Preferences Survey was sent to UPA members asking their opinion on general preferences for a conference. The survey ends on January 27. Results will be announced at the February Board meeting and published in the Voice



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