For Volunteers

UPA conferences are made possible through the efforts of people who care about promoting usability - and your contribution can help make the UPA 2010 conference in Munich the leading forum for the exchange of ideas among usability practitioners.

On-site Conference Volunteers

On-site conference volunteers must be available throughout the entire conference, May 23-28, 2010, and contribute 15-20 hours of service during that time. The success of volunteers in the past is based on communication, so attendance is mandatory at volunteer meetings during the conference. Potential volunteer assignments include staffing the information booth, helping at the registration desk, or assisting session chairs and tutorial instructors. See the information below for Frequently Asked Questions about On-site Conference Volunteers.

Do I qualify as an On-site Conference Volunteer?

Volunteers are selected based on the following criteria (in order of acceptance):

  • Full-time college or graduate students, including Spring 2010 graduates
  • Part-time students enrolled in a degree or certificate program
  • Unemployed or under-employed individuals
  • Employed Individuals attending the conference at their own expense

Why would I want to be an On-site Conference Volunteer?

  • You get exposure to prospective employers and plenty of opportunity for networking
  • Free attendance for workshops or tutorials at which you are serving
  • A registration rebate off the regular student fee (applied after service is completed)
  • You"ll wear distinctive volunteer apparel while on duty, guaranteeing additional attention from conference presenters and attendees

How much does it cost to be an On-site Conference Volunteer?

You will initially be charged the reduced student registration fee according to the following table:

  Member Non-Member
Early Registration
(ends Feb 4, 2010)
$350 (~245) $400 (~280)
Regular Registration
(ends April 15, 2010)
$400 (~280) $450 (~315)
Late Registration
(ends May 17, 2010)
$500 (~345) $550 (~380)

Upon the completion of your conference duties, you will receive a refund effectively reducing your total cost of the conference to:

$110 USD / ~75 Euro for members
$190 USD / ~135 Euro for non-members.
Refunds will be issued approximately 4-6 weeks after the conference.

Does the UPA cover travel and lodging for On-site Conference Volunteers?

Unfortunately, UPA cannot sponsor travel or lodging for conference volunteers. We encourage you to share rooms at the conference hotel, and will help you find a roommate, if needed. Also, we are looking into local hostels and lodging hosts as potential alternatives to the conference lodging.

How many On-site Conference Volunteers are needed?

For the UPA 2010 conference, we will need at least 30 volunteers. Slots will be filled on a first-come, first-served basis, with priority given to full-time students. If the available volunteer opportunities have been filled, your name will be placed on the wait-list.

How do I sign up to be an On-site Conference Volunteer?

If you are interested in volunteering for the UPA 2010 Conference in Munich, Germany, please complete the online volunteer application. Your information will be reviewed along with other applicants. The first wave of volunteer decisions will be made and communicated in early February 2010. Depending on the number of available volunteer positions, additional application reviews/decisions will be made in the subsequent weeks before the conference.

What if I have other questions about being an On-site Conference Volunteer?

If you need more information or have questions, contact the UPA 2010 Conference Volunteer committee at

-Joi & Sebastien