Thank you for agreeing to share your expertise at our 14th annual
conference, in Montreal, Quebec. This year's conference includes a French track for the first time and
promises to attract an audience from a greater diversity of nations and languages.
Based on the formats of the most successful UPA presentations, we
would like to suggest some practices for increasing presentation effectiveness.
These ideas have come directly from attendees' ratings and remarks on session
evaluations. While we acknowledge that many presenters are very experienced, we
hope these suggestions will be of some help to all presenters, in optimizing
presentations for the UPA audience.
To Do (see your acceptance letter for details):
Due April 15, 2005
- Audio Visual Form with Needs for Presentation
- Electronic Version of Materials
- Copyright Transfer Form if needed
Due June 3, 2005
- Register for the Conference - registration begins in February of 2005
- Reserve your sleeping room at the Fairmont Queen Elizabeth (please use
It automagically puts in the conference code, so you get the discounted conference rate.
- Getting Organized
- Slide Tips
- Speaking Tips
- Be Approachable at the Conference
- Authors, Make Your Books Available
- Plan Interaction
- UPA attendees favor presentations where speakers ask questions of the audience
- Plan interactivity into your presentation in the form of practical exercises, Q&A or audience
sharing of their relevant experiences and stories.
- Allow one-third of your overall time for sharing ideas, experiences, and issues, as a whole
audience or in small groups.
- Provide Handouts
- UPA will not provide printed proceedings this year. Please be sure that you bring sufficient
handouts for everyone in your audience. This would be approximately 250 copies for more popular
presentations, and 150 copies for others.
- Include a Presentation Overview Slide
- Project an initial 'abstract' slide so attendees can read it as they enter your room. Include the
- Your name, professional affiliation
- Session title, as it appears in the program
- A goal statement of no more than 10-15 words that describes how your session content explores the
conference theme and the topic of your track.
- Keep Slides Short and Easy to Read
- No more than five bullets on each slide
- Use large text
- Use a text color that contrasts well with the slide background color, such as black on white, or
yellow on black
- Type that is lighter than the background should be sans-serif
- Avoid "light" or "book" type weights
- Speak Slowly, Simply and Clearly
- Make it easier for non-native English speakers to take meaningful notes and more fully understand
all the content of your presentation.
- Finish on Time
- Finish your talk on time or early. Respect the break times. Some presenters think they are doing a
service by giving a longer talk, however, breaks are planned carefully, and attendees expect and want
them on time.
- Give Examples
- Pepper your own stories and examples throughout your presentation.
- Describe practical applications of your main points.
- Summarize Main Points
- Reprise your goal statement at the end of your talk and link your closing remarks directly to it
- Plan time to close your presentation with a summary of your own main points that particularly
reflect the goal statement that began your session (see #5 above) and including the most relevant and
appropriate points, ideas and issues raised through audience participation
- Use Slides as a Tool
- Use your slides as a visual tool, and to remind you of main points
- Do not read the text directly off your slides
- Refer to Other Presentations
- Refer to points you heard during other presentations at UPA, when appropriate. This helps promote
a community feeling at UPA.
- Respect Other Usability Professionalss
- Of course it is fine to cite and disagree with others' work. However, it is not acceptable to
denounce others' work when they are not there to respond.
- Remind Attendees About Session Evaluations
- A volunteer will pass these out to attendees for you
Be Approachable at the Conference
- Many attendees want reference materials and contact information to follow up with presenters
after the conference. Bring your business cards.
- At the conference, you will be given a "speaker" ribbon to attach to your nametag. Please wear
it so attendees who were at your presentation can find you more easily and to discuss your talk
Authors, Make Your Books Available
If you have written a book, it can be offered for sale at the conference bookshop.
Specific information will be provided at www.upassoc.org about two months before the conference.
If you have any questions or concerns, please feel free to contact the UPA 2005
Conference Committee for additional information. You can find contact information at
www.upassoc.org. Once again, thank you for presenting
at UPA 2005.